Mayor E. Clay Timanus was instrumental in the establishment and operation of this organization. Soon after the founding of the conference in December of 1904, Timanus appointed several commissions to investigate various types of municipal improvements, including: a new central police station, fire-fighting equipment, private and public streets, schools, sewers and annex loans, water supplies, and a proposed union railroad station. In addition, there were also separate executive and finance committees and a committee for "other improvements" such as street extensions and expansion of the parks system.

This series consists mostly of minutes generated by these committees. Some correspondence and several committee reports are also available. Much of the material concerns specific improvement proposals, many of which were implemented by the municipality.